Custom monitoring and inventory tools for used auto and RV dealers
Used auto and RV dealers do a lot of the same work every day. Check the sources where trade-ins and wholesale units show up. Decide fast if a unit is worth a call. Keep track of what is on the lot, what it cost and where it is in the process. Much of it is done by hand, in tabs and spreadsheets.
Botifex builds custom software for small businesses. For dealers, that means monitoring and inventory tools made around your sources, your buy rules and the way your lot runs. This page is about those custom builds. It is not about the Botifex consumer app, which is a self-serve tool for individual resellers.
The problem: sourcing and stock tracking take too much time
Good units do not wait. If you find out late, someone else already made the call. And once a unit is on the lot, the facts about it can end up scattered across notes, texts and a sheet that only one person understands.
Two jobs show up again and again:
- Watching the places where units are listed, and spotting the ones that fit your rules.
- Keeping one clear record of the stock you own.
What a custom build can do for a dealer
Every build is scoped to your job. These are the kinds of things we can scope on a discovery call.
Monitoring and alerts
Watch the public sources you pick and send an alert when a listing matches your rules, such as make, model, year range, price ceiling and distance. We confirm which sources can be monitored, and whether it is allowed, on the call.
A simple shortlist
Put matches in one feed, sorted the way you work, so your buyer sees the best ones first. Alerts can go to email, text or a tool you already use. We confirm what is possible on the call.
Inventory tracking
One place for each unit: what you paid, photos, notes, status and dates. Reports that show what has sat the longest.
Price context
Comparing a listing with what similar units sold for. Vehicles and RVs need their own price source, so we would scope that with you first.
Fewer repeat tasks
Move data between the systems you already use, draft listing text for review, and fill recurring paperwork. A person approves anything costly to get wrong.
Example builds (examples, not past clients)
These are examples of how a build could be shaped. They are not real engagements and they are not quotes.
A trade-in watch list
Example: a trade-in watch list. A lot wants an alert when certain models appear in listings within a set distance. Typical shape: agree the sources and rules, build the monitor, send alerts to a shared inbox or chat, then tune the rules after the first weeks.
A stock sheet that stays current
Example: a stock sheet that stays current. A small RV dealer keeps stock in a spreadsheet that falls behind. Typical shape: build a simple inventory tool with cost, photos and status, add an aging view, and connect it to the tools the team already uses.
How the discovery call works
- Send a short note or call us. Tell us about your lot, the job you want solved and the best way to reach you.
- We reply to set up a call.
- On the call, we ask how you source and track units today and what "done" looks like.
- After the call, you get a written scope and quote. Nothing is built until you agree.
What we will tell you straight
We will not promise results. We do not post prices, because cost depends on the job. We check whether a source can be monitored, and whether it is allowed, before we promise it. If a custom build is not the right answer for you, we will say so.
Want to see the general approach first? Read about our custom software builds for small businesses. Run a pawn shop or liquidation business too? See tools for pawn shops and liquidators.
Questions dealers ask
Is this the Botifex app?
No. The Botifex app is a self-serve tool for individual resellers. This page is about custom builds made to order for a business.
Can you monitor the sites we already use?
Often, yes. Tell us the sites and what you want to watch. We check if it is possible and allowed before we promise anything.
Can this connect to the software we use to run the lot?
It depends on the system and what access it offers. We cover this on the discovery call.
How do we start, and what does it cost?
Request a discovery call. After the call, you get a written scope and quote. Cost depends on the job, so we do not post prices.
Will this guarantee more sales?
No. We cannot promise sales or profit. We build tools that save time and give you clearer information. Results depend on how you use them.
Request a discovery call
Tell us what your lot is trying to run. We will tell you which build fits and what the scope would include.